What is a fidelity bond for a 401K? If you’ve never heard of the term before, a 401K bond is the same thing as an ERISA bond, and both terms refer to a kind of insurance protection against any kind of mishandling or fraud perpetrated by individuals in charge of handling 401K accounts. If funds should be mis-appropriated or embezzled from the 401K fund, a claim against the bond would restore the missing amount of money.
Since the enactment of the Employee Retirement Income Security Act (ERISA), it has been mandatory for anyone managing a 401K plan, or any other kind of employee benefit plan, to purchase a bond. The amount of the bond has to be at least 10% of the total value of the 401K plan itself, on up to a ceiling of $500,000. In certain cases, such as plans which include non-liquid assets like stocks or securities, higher bond amounts may be purchased, so that extra protection can be provided.
Parties involved in a 401K bond
The 401K plan itself is protected against fraud, rather than any single participant of the plan, and the people who handle the plan are the parties who are covered by the terms of the bond. In some cases, those handlers are company employees, and at other times, the handlers work for a third party which provides professional account management service. From this, it can be seen that the 401K bond follows the typical fidelity-bond model, wherein three distinct parties are involved: the principal, the obligee, and the surety.
In this case, the principal is the handler of the 401K plan, the obligee is the plan itself, and the surety is the company which issues the bond. In the event of any mishandling of program funds, the surety company would be obliged to initially pay the missing amount, and then it would pursue the principal (the plan handler) to obtain reimbursement for the replenishment payment made to the 401K plan.
Is a 401k bond the same as fiduciary liability insurance?
No, the two are not the same thing at all, starting with the fact that an ERISA bond is required by law, whereas fiduciary liability insurance is not. There is also a functional difference between the two, in that the ERISA bond is meant to protect plan contributors against the possibility of fraud or dishonesty by plan administrators, while the fiduciary liability insurance protects against breaches of responsibility. It happens quite often that the plan fiduciaries (administrators or trustees), have fiduciary liability insurance to be covered against any oversights or mistakes, but this does not satisfy the requirement mandated by ERISA.
Fidelity Bond 401k
Who needs to be covered?
Generally speaking, almost anyone who has the power to receive or disburse funds from a 401K plan must be covered by one of these special bonds. In actual practice, this includes plan administrators and staff officers who do any kind of handling of funds connected with the plan. If the activities performed by an individual connected with plan management could potentially result in a loss of fund from the program, that person needs to be bonded. The most common kinds of activities which these individuals are responsible for, include the following:
- authority to sign checks
- authority to disburse checks
- physical contact with cash or checks associated with the 401K plan
- power to transfer assets from the plan to a third party, or to oneself
- authority to negotiate for any plan assets or properties
When a bond is purchased for any kind of employee benefit program, it must be from a company approved by the Treasury Department, and the terms of the bond must not include any kind of deductible which reduce the liability of the surety company in some way. This is stipulated as a further protection for all the plan participants, which is the point of enforcing the bond purchase in the first place.
It is extremely important for anyone who is in any way involved with the administration of a 401K plan to be sure that proper bonding has been purchased, and that a valid bond is currently in effect. Since administrators can be held personally liable in the event of any loss of plan funds, it is critical that an adequate bond be provided for maximum participant protection, and indirectly for the plan administrators as well.
Where to get a 401K bond
All such bonds must be purchased from a company on the Treasury Department’s List of Approved Sureties, since these companies have demonstrated in the past, the kind of conscientious and reliable business compliance necessary to protect employee benefit participants. Of these approved surety companies, your first choice should be Surety by NFP, which has a long history of compliance and reliability in this area, and which is authorized to sell bonds in all 50 states. Contact NFP today for any needs you may have in the area of a 401K bond. Call us…we’re happy to help!